Resolution on Uniform Submissions of County and Senatorial District Convention Reports

**The following resolution was passed by the SREC during their 4th Quarter 2021 meeting, held December 4th 2021.

WHEREAS, the 2020 State Republican Convention established Rule 32(a) pertaining to the Certified List of Delegates, allowing the SREC to specify a standard format and method of submission for the lists, resolutions, and other records from the 2022 County and Senatorial District conventions; and

WHEREAS, accurately processing the large volume of data collected from the County and Senatorial Conventions – 287 in 2020 – is a monumental task; and

WHEREAS, the entry of documents that are not entirely in digital format with selectable text is needlessly time-consuming for staff and volunteers, creates a potential for errors, and delays both convention planning and the work of the State Convention Committees; and

WHEREAS, implementing a uniform format would greatly facilitate and expedite the work of Republican Party of Texas and the State Convention Committees; now

THEREFORE, BE IT RESOLVED that pursuant to RPT Rule No. 32(a), the SREC authorizes RPT staff to specify a standard format and method of submission of all reports and exhibits originating from the 2022 County and Senatorial District conventions; and

BE IT FURTHER RESOLVED that the SREC requests that RPT staff work with the County and Senatorial District permanent convention chairs in submitting their reports using the specified format within the required deadlines; and

BE IT FURTHER RESOLVED that the SREC commits to work with RPT staff to help educate County and Senatorial District Convention Chairs about the specified format, and offer to assist the Convention Chairs with compliance, if necessary; and

BE IT FURTHER RESOLVED that a copy of this resolution be distributed to Republican County Chairs in Texas.

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